FY26-Fort Pickett Fire- 2 Smoke Machines and 2 gallons of fluid

The Virginia Department of Military Affairs is requesting bids on two smoke machines and two gallons of smoke fluid for Fort Pickett Fire, with bids due September 23, 2026 — a 30-day bid acceptance period from solicitation issuance. All vendors must be eVA-certified. The procurement carries a set-aside preference: awards are prioritized to DSBSD-certified micro businesses for bids up to $10,000 and small businesses for bids not exceeding $100,000, provided the agency determines the price is fair and reasonable.

Delivery is to Warehouse #561 at Fort Pickett in Blackstone, Virginia. The bid price must include complete installation, freight, operations and maintenance manuals with wiring diagrams and parts lists, and all applicable warranties. Delivery must be ready for Commonwealth use without additional charges, and the vendor must provide 24-hour advance notification to Fort Pickett Fire to ensure personnel availability for receiving and verification.

All equipment must carry a two-year warranty against defects in material and workmanship, with the contractor obligated to provide preventive maintenance and necessary testing during the warranty period at no cost to the Commonwealth. Contractors must comply with federal Buy America preferences, E-Verify requirements for employers with more than 50 employees on contracts exceeding $50,000, and domestic-goods preferences. Contractors must complete Commonwealth sexual harassment prevention training and comply with equal employment opportunity, debarment and suspension, and anti-lobbying requirements.

Bids must be submitted electronically through the eVA system at www.eva.virginia.gov. The contact person is Joanie Wallace at 434-298-6350. Invoices must be submitted within 365 days of delivery and must include 15 mandatory items per DMA requirements; invoices submitted beyond one year are subject to additional verification and potential payment decline if funds are no longer available.