FY2027-001 Golf Course Maintenance Services

The Town of Westborough, Massachusetts is soliciting proposals under RFP FY2027-001 for turf and grounds maintenance at the Westborough Golf Club, a nine-hole municipal course, with an optional pre-proposal conference and site visit on November 4, 2026, and proposals due December 1, 2026. The procurement is structured under Massachusetts General Laws Chapter 30B. The Town encourages MBE, WBE, and DBE participation, but the source imposes no set-aside or preference.

The contractor must provide all labor, materials, equipment, and supervision for care of approximately 66.7 acres. The Town will procure and fund major materials, including loam, seed, fertilizer, sand, and irrigation and equipment parts, and the contractor bears sole responsibility for gasoline. The contractor may use Town-owned equipment listed in Appendix A but must supply its own hand tools, such as chainsaws, weedwhackers, and leaf blowers. Minimum qualifications require five years' experience managing comparable golf courses and at least three professional references. Insurance requires general liability and motor vehicle liability coverage of $1 million per occurrence and $2 million aggregate, workers' compensation as required by law, and naming the Town as an additional insured. The work is not subject to prevailing wage.

The initial term runs three years, January 1, 2027 through December 31, 2029, with two optional one-year renewals for 2030 and 2031 at the Town's sole discretion. Compensation is paid monthly and is subject to availability and appropriation of funds. Pricing must be submitted separately, with distinct annual costs for Years 1 through 3 and optional pricing for Years 4 and 5. The source does not state a contract value.

Evaluation uses comparative criteria, not price alone, including proposer experience, educational qualifications, staffing plan, and overall proposal quality.

Proposals are due by 3:00 PM on December 1, 2026, delivered to the Town Hall Accounting Office in two sealed envelopes, one for the Technical Proposal and one for the Price Proposal. Questions are due by 4:00 PM on November 19, 2026, to Jennifer Kirkland at jkirkland@westboroughma.gov. Award is expected within 45 days of the proposal deadline. Bid documents are available through BidNetDirect.com.