FY2023 Maintenance 3/8" Chip Seal Aggregate Material

The Ada County Highway District (ACHD) is seeking bids for 10,000 tons of 3/8" chip seal aggregate material for their 2023 road maintenance program. The procurement is structured as an Invitation to Bid (ITB) with specific material specifications requiring precise technical criteria, including a minimum of 70% of material retained on a No. 4 mesh sieve with two fractured faces. Bidders must pass multiple testing methods such as AASHTO T-11, T-27, T-96, and T-104, and provide comprehensive documentation including a vendor questionnaire. The key deliverable is complete production and delivery of all materials to the Goose Creek Storage Site in West Goose Creek Road, Ada County, Idaho, by July 14, 2023. Sealed bids will be received electronically through ACHD's eProcurement Portal until 3:00 pm on February 22, 2023, with a bid opening via Zoom. All questions and clarifications must be submitted in writing by 4:30 pm on February 15, 2023, through the eProcurement Portal, with answers posted by 4:30 pm on February 16, 2023.

The contract will be awarded to the qualified bidder submitting the lowest bid price that meets all bidding procedures and specifications. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, vendors must maintain comprehensive general liability insurance with minimums of $100,000 per claim and $500,000 aggregate. The contract includes liquidated damages of $500 per calendar day for non-compliance or delays, and ACHD reserves the right to request additional quantities or modify the order through a written Change Order. The total contract value is currently marked as to be determined (TBD), with payment terms of net 30 days after invoice submission. The agreement incorporates standard public procurement provisions, including non-discrimination clauses, anti-boycott certification, and compliance with Idaho state procurement regulations. The contract will be valid from its execution date until July 14, 2023, with potential extensions or modifications as negotiated between ACHD and the selected vendor.