FY16-PMAA-Various Parks-Bid information for firewood

The State of Colorado Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife, issued an Invitation for Bid (IFB1 2015_320) for the procurement and delivery of resale firewood to eighteen Colorado state parks across three geographic areas. The solicitation seeks 32,880 bundles of firewood meeting specific dimensions (minimum 16 inches long, 10 inches wide, and 0.75 cubic feet in volume per bundle) with no fewer than nine pieces of wood per bundle, wrapped in sturdy packaging with durable handles. Deliveries must occur within five days of order placement to specified parks in loads ranging from 240 to 600 bundles delivered on pallets, with Area 1 requiring 14,880 bundles, Area 2 requiring 10,300 bundles, and Area 3 requiring 7,700 bundles across designated state park locations. The bid was posted June 11, 2015, with a written inquiry deadline of June 17, 2015 at 4:00 PM MST and bid closing on June 26, 2015 at 11:00 AM MST, with an expected award date of June 30, 2015. Vendors must be registered in Colorado's Vendor Self Service (VSS) system prior to bid opening and must submit completion of the Specification Table, Bid Pricing Sheet, and Vendor Information Sheet to the Colorado Parks and Wildlife Procurement Office at 1313 Sherman Street, Denver, Colorado 80203 by the closing deadline. The procurement intends to make multiple awards to different vendors for the three geographic areas, with pricing required to remain firm for the first twelve months and subject to rate adjustment caps upon contract renewal.

The solicitation does not identify specific set-aside designations or restrictions limiting responses to particular types of organizations, though vendors must comply with all applicable federal and state laws including employment eligibility verification through the E-Verify Program. No incumbent vendors or current contractors are identified in the available documentation. The contract term is twelve months with the state retaining the option to renew for two additional twelve-month periods, not to exceed thirty-six months total, with pricing adjustments upon renewal limited to the average Consumer Price Index for the West Urban Region or five percent, whichever is less. All pricing must include freight and shipping costs, as the state will not pay for these separately. Specific award values or budget ranges are not disclosed in the procurement documents; however, bidders are required to submit cost per bundle rates for estimated minimum quantities at each park location and for standard 240-bundle delivery increments. Payment shall be made within 45 days of receipt of products and correct invoice in accordance with Colorado's standard Purchase Order Terms and Conditions.