FY16-17-PMAA-Various Parks-Bid information for firewood

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, issued Invitation for Bid (IFB1 2016_0246) on February 23, 2016, to procure approximately 39,400 bundles of firewood for resale across six designated state park service areas throughout Colorado. The firewood must meet specific physical specifications: bundles no less than 16 inches long, 10 inches wide, and 0.75 cubic feet in volume, containing 6-9 pieces of dry, burnable wood wrapped in sturdy wrapping with secure, dry handles. Delivery must occur on pallets in loads of 240-600 bundles within five business days of receiving a delivery order, with vendors coordinating directly with park staff and adhering to a preferred two-hour delivery window that requires forklift availability. The six service areas encompass 31 state parks with estimated minimum needs ranging from 600 to 7,200 bundles per location, with Area 1 (Denver metropolitan and northern Colorado) requiring 16,200 bundles, Area 2 (southern Colorado) requiring 1,800 bundles, Area 3 (central Colorado) requiring 10,800 bundles, Area 4 (western Colorado) requiring 1,200 bundles, Area 5 (Fruita area) requiring 4,000 bundles, and Area 6 (northwest Colorado) requiring 5,400 bundles. All pricing, including delivery costs, must be included in the bid submission, with the State bearing no shipping or freight expenses. The written inquiry deadline was March 2, 2016 at 4:00 p.m. MST, with bids due March 9, 2016 at 11:00 a.m. MST, and award expected by March 16, 2016. Up to six awards may be made to different vendors by service area, with contract terms including firm pricing for the first 12 months and options for renewal for four additional 12-month periods not to exceed 60 months total.

The procurement offers a 5% preference for Service-Disabled Veteran-Owned Small Businesses officially registered with the U.S. Department of Veterans Affairs Center for Veteran Enterprise, provided certification documentation is submitted with the bid response. Resident bidder preferences apply in accordance with Colorado statute, with comparable disadvantages applied to nonresident bidders from states offering percentage preferences. Bid submissions must include the completed Specification Table, Bid Pricing Sheet, and Vendor Information Sheet, along with a Form W-9 and compliance with all Colorado Purchase Order Terms and Conditions, which govern payment within 45 days of receipt of acceptable products and proper invoicing. The solicitation documentation does not specify a total contract budget or award value; rather, compensation is determined by the volume of firewood bundles ordered across the six service areas multiplied by the bidder's submitted unit pricing for various load configurations. Vendors must demonstrate capability to deliver firewood meeting quality specifications and logistical requirements across geographically dispersed locations, with pricing flexibility through differentiated rates for full loads (600 bundles), partial loads (240 bundles), and supplemental orders above the estimated minimum quantities. All required documentation must be delivered to the Colorado Parks and Wildlife Procurement Office at 1313 Sherman Street, Denver, Colorado 80203 by the March 9, 2016 closing deadline.