FY 2027 RFP Chromebooks

The Jasper County Charter System (JCCS) in Monticello, Georgia, is issuing a Request for Proposal for the procurement of 450 Acer 511 C737 Touch 11.6" Chromebooks with specific technical specifications including HD Intel processors, 8GB RAM, and 64GB Flash Memory storage. No alternative brands or models will be accepted. The deliverables include an Extended Warranty Agreement with a minimum three-year Accidental Damage Protection plan and a minimum three-year Shipping and Handling agreement, with shipping costs required as a separate line item including lift gate and pallet jack equipment delivery to ground level at two locations in Monticello. The district will accept 200 devices at 495 GA Highway 212 W and 250 devices at 721 GA Highway 212 W, with guaranteed delivery required by July 7, 2027. Vendors must submit proposals via email to both Cara Bockholt, Director of Technology, and Anne Harrison, Director of Finance, by 12:00 PM EST on April 21, 2026. The evaluation criteria prioritize cost of services and products as the highest weighted factor, followed by product quality, bidder qualifications and experience, proximity to JCCS, and the district's prior experience with the vendor. Vendors must provide a minimum of three references from similar projects and may request site visits by contacting the Director of Technology via email only. Contract execution must occur within 60 days of award or the award may be voided.

The RFP does not specify set-aside designations or restrictions limiting responses to particular organizational types, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the procurement documents. The RFP does not disclose a specific budget range or award value, though cost remains the primary evaluation criterion. JCCS reserves the right to defer, reduce, or cancel the RFP if district funding is reduced or becomes unavailable, which may impact final award amounts and contract execution timelines.