Furnish and Install Flagpole

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Facilities Support, issued a Request for Quote (RFQ) on February 4, 2022, for the furnish and installation of a flagpole at the Whitehaven Rest Area located at 1845 Lone Oak Road, Paducah, Kentucky in Johnson County. The procurement seeks a single unit of a new 66x10x4x.250 cone tapered aluminum internal halyard flagpole with satin finish, which requires removal of the existing flagpole and installation in the existing foundation sleeve. Bidders must submit firm, fixed pricing on a per-unit basis with total extension calculations via email to KYTC.Bids@ky.gov as scanned documents, including the signed solicitation cover page, completed pricing pages, all required affidavits, and insurance documentation. The bid submission deadline was February 10, 2022, at 1:30 p.m., with online bidding prohibited and no site visit or bidders' conference mentioned. Delivery is required within thirty days after receipt of order on an F.O.B. Destination basis, with all freight charges the vendor's responsibility. Successful bidders must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky worker's compensation insurance, providing an ACORD Certificate within ten days of notice of intent to award. All inquiries must be directed to Allyson May at 502-782-3981 or Allyson.May@ky.gov.

Bidders responding to this procurement must complete the Annual Affidavit form and comply with multiple Kentucky statutes regarding campaign finance laws, sales and use tax registration, and trade boycott restrictions, with the affidavit requiring notarization and signature by a duly authorized representative. The Commonwealth of Kentucky is exempt from federal excise taxes and state sales and use taxes, which shall not be included in quotations. Bidders must confirm they are not delinquent on state taxes or fees and have not violated prohibitions in KRS 11A.236 during the previous ten years, with the Commonwealth reserving the right to request updated affidavits at any time and the ability to terminate contracts for non-compliance. No specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational eligibility are referenced in the available solicitation documents. No incumbent vendors, current contractors, or existing technology integration requirements are identified in this procurement. No award value or budget range is disclosed in the RFQ materials provided.