Furnish and Install Direct Fired LP-Gas Vaporizer at Green Rock Correctional Center

The Commonwealth of Virginia Department of Corrections is seeking a qualified contractor to remove and replace one main regulator and one direct fired LP-Gas vaporizer at Green Rock Correctional Center located in Chatham, VA. The project, identified as solicitation RFx/QQ #85043, requires a comprehensive turn-key installation encompassing all necessary labor, supervision, equipment, tools, parts, materials, supplies, and accessories. Bidders must possess a Class A Contractor License and submit their proposals by January 14, 2025, at 8:00 am, with work to be performed during normal business hours (Monday-Friday, 8:00 am to 5:00 pm). The procurement involves a complete equipment replacement, including removal of existing infrastructure and installation of new LP-Gas vaporizer equipment. Contractors must adhere to strict security protocols at the correctional facility, including restrictions on personal items and compliance with background check requirements. Evaluation will be based on the lowest responsive and responsible bid, with a focus on comprehensive documentation and meeting all specified technical and operational requirements.

The solicitation is specifically set aside for small businesses with priority award status through the DSBSD-certified program, limiting competition to qualified small business vendors. Successful contractors must provide robust insurance coverage, including Workers' Compensation, $100,000 Employer's Liability, $1,000,000 Commercial General Liability, and $1,000,000 Automobile Liability. The bid tabulation reveals two submitted proposals, with Foster Fuels Inc. being awarded the contract at $48,900.00, undercutting Products Unlimited Distributors Inc.'s bid of $59,990.00. The awarded contractor is required to provide a comprehensive warranty package, including a one-year manufacturer's warranty and a one-year contractor warranty that includes preventative maintenance. Contractors must also submit a current Certificate of Insurance with the Commonwealth of Virginia Department of Corrections listed as the certificate holder, demonstrating financial responsibility and risk mitigation capabilities.