Furnish and Deliver Utility Task Vehicle for the Police Dept. Fax Inquiry Deadline 8/14/2025

Southeastern Louisiana University has issued an Invitation to Bid (ITB) for the procurement of a specific Utility Task Vehicle (UTV) for their Police Department. The university is seeking one 2025 Polaris Ranger 1000 XP Crew, Model #R25RSE99AL, in black color with precise specifications including a metal top, tip-out windshield, rearview mirror, brush guard, blinker kit, rear bumper, and bumper lights. The ITB was released on August 5, 2025, with a deadline for fax inquiries set for August 14, 2025, and bid responses due by August 27, 2025, at 4:00 p.m. Central Time. Bidders must submit complete pricing, including transportation and handling costs on an F.O.B. destination basis, and specify delivery time options of 15 days or less, 30 days or less, or an alternative timeframe after receiving the purchase order. The bid opening will occur at the university's Purchasing Department in the Property Control & Supply Building on North Oak Street Maintenance Complex in Hammond, Louisiana. Evaluation criteria include a 10% preference for Louisiana-produced products, and bidders offering equivalent products must provide detailed specifications and descriptive literature for comprehensive assessment.

The procurement is a sealed bid process that must be submitted by mail or in person, with fax responses explicitly rejected. The university is exempt from Louisiana state sales and use taxes, with payment terms set at Net 30 days. While no specific set-aside designations or disadvantaged enterprise restrictions are mentioned, the bid does provide a slight advantage to Louisiana-produced products through the 10% preference in evaluation. The solicitation does not specify an exact budget range or award value, though it is clearly for a single UTV for the university's police department. Potential bidders should note the strict submission requirements, including the need for comprehensive product documentation if proposing an equivalent vehicle to the specified Polaris Ranger model. The procurement appears to be a straightforward vehicle acquisition with clear specifications and evaluation parameters, targeting vendors capable of providing a specialized utility vehicle for campus police operations.