Furnish and Deliver Portable Generator Maintenance and Repair

The City of Pasadena, Department of Public Works, Building Systems and Fleet Management Division, is requesting bids for inspection, maintenance, and repair services on 10 portable and 17 stationary generators plus one Clarke fire sprinkler pump located throughout the city, with bids due August 17, 2026 at 3:00 PM. A mandatory pre-bid meeting is scheduled for August 4, 2026 at 11:30 AM via Microsoft Teams.

Bidders must hold a California C-10 Electrical Contractor License and demonstrate a minimum of five years of experience with stationary and portable generators. The service facility must be located within 50 miles of Pasadena. Bidders must provide three references and supply qualified journey-level technicians.

The scope includes monthly, quarterly, and annual preventative maintenance; automatic transfer switch and load bank testing; diagnostic and repair services; fuel services including polishing and tank cleaning; temporary generator rental services; and 24/7 emergency response capability. Emergency calls require acknowledgment within one hour and on-site arrival within four hours. All pricing must be submitted through the City's eProcurement Portal and must cover labor, materials, parts, transportation, and applicable taxes.

The contract term is five years with no optional extension periods. Annual price increases are capped at the Consumer Price Index for Los Angeles-Long Beach-Anaheim. Contractors are subject to the City's Living Wage Ordinance (for contracts exceeding $25,000), Equal Employment Opportunity requirements, and minimum wage ordinance compliance. Compliance with AQMD, EPA, OSHA, and other regulatory agencies governing automotive repair, hazardous materials, and environmental discharges is required. No performance bonds or labor and materials bonds are required, but proof of insurance must be provided prior to contract award.

Award will be made to the lowest responsive and responsible bidder based on evaluation criteria including quality of materials, bidder capacity and skill, ability to perform promptly, financial resources, character and integrity, previous performance history with the City, and ability to provide future maintenance and service. Questions are due August 11, 2026 at 2:00 PM.