Furnish and Deliver 10 Track Chairs (DNR)

The Minnesota Department of Natural Resources (DNR) is conducting a formal Request for Proposal (RFP) to procure ten track chairs for use in state parks, with the preferred model being the Action Trackchair ST22 or an approved equivalent. This procurement spans multiple jurisdictions including Blue Earth, Carver, and Ramsey Counties, with track chairs to be delivered to nine different state park locations. The track chairs must meet specific technical requirements, including a 24V DC motor system, 3.5" ground clearance, 7-mile battery range, zero turning radius, and accessibility features such as adjustable armrests, flip-up footrests, and a four-point harness. Potential vendors must submit their proposals electronically through the SWIFT Supplier Portal by February 18, 2025, at 3:00 PM CT, with all questions regarding the solicitation due by February 7, 2025, at 3:00 PM CT. The evaluation process will utilize a 1,000-point scale, with 900 points allocated to cost details and 100 points for acceptance of the State's Terms and Conditions, with the anticipated contract term running from March 1, 2025, through February 28, 2026.

The solicitation includes provisions for targeted group preferences, with potential additional preference points for economically disadvantaged, veteran-owned, and other qualified businesses. Respondents must be either an Original Equipment Manufacturer (OEM), Authorized Dealer, or Authorized Distributor of the requested product, and must submit comprehensive documentation including Responder Declarations, Exceptions to Terms and Conditions, Responder Forms, and various certifications. The estimated total contract value ranges from $120,000 to $160,000 for the initial one-year term, with an option to extend for up to an additional 12 months. Vendors must provide a manufacturer's standard warranty, with a 5-year warranty preferred, and be responsible for all warranty-related costs. The contract requires comprehensive insurance coverage, including $2 million in Commercial General Liability and Commercial Automobile Liability, as well as statutory Workers' Compensation coverage. Eligible vendors can qualify for a veterans preference of up to 12%, and those bidding on contracts over $100,000 must meet specific workforce certificate requirements.