Functional Near-Infrared Spectroscopy Equipment (UW-MAD) [18-0005]

The University of Wisconsin-Madison, through its Purchasing Services, is seeking bids for Functional Near-Infrared Spectroscopy (fNIRS) equipment for the Waisman Center. This procurement involves acquiring a single unit of specialized research equipment to study brain activation, specifically for projects involving individuals with cochlear implants and young children to understand hearing and language learning outcomes. The equipment must meet rigorous technical specifications, including 6-7mm functional resolution, validation through concurrent studies with fMRI and EEG, portability with assembly/disassembly in under 60 minutes, color-coded data quality indicators, and automated detector gain adjustment. Mandatory equipment requirements include a minimum of 16 sources and 24 detectors, with concurrent measurement capabilities across modalities. The bid process requires vendors to provide eight hours of onsite training, equipment manuals, and optional accessories. Key procurement dates include a written question deadline of August 1, 2017, and bid submission due date of August 8, 2017, at 2:00 PM CDT. Bid evaluation will focus on the lowest qualified extended net total bid, with prices firm for 60 days from the bid opening date.

The procurement includes supplier diversity preferences, specifically offering opportunities for Minority Business Enterprises (MBE), Woman-Owned Businesses (WBE), and Disabled Veteran-Owned Businesses (DVB). These diverse businesses may receive contract awards within 5% of the apparent low bid. Vendor qualifications mandate three years of experience providing fNIRS equipment, manufacturer authorization with service and repair capabilities, and submission of three client references. The successful contractor must provide a minimum one-year warranty, perform on-site maintenance within 30 days of initial call, offer unlimited call-back maintenance during normal business hours, and maintain required insurance coverage. While no specific contract value is disclosed, the procurement suggests a specialized, high-tech equipment purchase likely representing a significant research investment. Payment terms are net 30 days following acceptance and testing of the equipment. The University will require the contractor to comply with all standard terms and conditions outlined in the Request for Bid document, ensuring comprehensive procurement standards are met.