Full IP Paging System and Structured Cabling

River Valley School District (RVSD) in Three Oaks, Michigan is requesting proposals for a full IP-based paging and mass notification system with structured cabling infrastructure, with proposals due June 15, 2026 and questions due June 5, 2026.

The scope includes design, furnishing, installation, and configuration of IP paging endpoints (ceiling-mounted, surface-mount, and horn speakers), paging software platforms, Category 6 plenum-rated structured cabling, and network integration services. The system must support zoned paging, emergency notifications, bell scheduling, intercom functionality, and integration with the district's existing VoIP and IP network infrastructure. Vendors must submit detailed cost breakdowns and total cost of ownership assessments; the RFP was informed by a budgetary estimate (Moss Quote).

Evaluation criteria include compliance with technical and functional requirements, vendor experience in K-12 environments, solution quality and scalability, total cost of ownership, and the comprehensiveness of warranty, support, and training offerings. Vendors must disclose any assumptions regarding third-party software licensing or additional modules.

The anticipated award date is June 22, 2026. No contract term, renewal options, incumbent contractor, site visits, or bidders conferences are identified. RVSD reserves the right to reject proposals, request clarification, negotiate scope and pricing, or award all or part of the project based on district needs and budget constraints. No set-asides or specific funding sources are identified.