Fujitsu ScanSnap iX1600 scanners

The City of Philadelphia is soliciting quotes for Fujitsu ScanSnap iX1600 scanners with proposals due September 24, 2026. Submissions are made through the PHLContracts platform (www.PHLContracts.phila.gov).

Vendors must complete a twelve-step submission process on the Seller role, including General, Items, Questions, Terms & Conditions, and Attachments tabs, and address all validation warnings before final submission. Unit costs and discounts for each listed item are required. Mandatory questions and required attachments must be completed in full.

The City is collecting voluntary diversity data through an LGBTQ Applicant Opportunity Data Form to identify businesses beneficially owned and controlled by individuals who self-identify as Lesbian, Gay, Bisexual, Transgender, or Queer. Vendors may declare certification from the National LGBT Chamber of Commerce (NGLCC) through the Independence Business Alliance (IBA), or other third-party certifications such as those from the Eastern Minority Supplier Development Council, Pennsylvania Unified Certification Program, Disability:IN, or Women's Business Enterprise National Council. Disclosure of subcontractor LGBTBE certification is also requested. While the City has a Local Business Entity (LBE) certification status declaration requirement in the submission process, the LBE Program does not apply to the Software Program itself.

Vendor compliance documentation includes a Seller Office Automation Checklist covering business registrations, certifications, insurance documentation, and proof of authorization to conduct business in Pennsylvania. An OA Form 2 serves as official documentation establishing the administrative and contractual framework for vendor participation.