Fuels (NR)

Trinity River Authority is soliciting bids for a two-year supply of unleaded gasoline (89 octane minimum, mid-grade) and #2 diesel fuel (low sulfur clear) for on and off-road vehicles across its service area, with bids due October 1, 2026 at 12:00 PM and bid reading at 2:00 PM under Bid Number 4160-001-L-27.

The estimated annual volumes are 45,000 gallons of unleaded gasoline and approximately 51,174 gallons of #2 diesel fuel. All fuels must meet ASTM specifications and be delivered on a net gallon basis, temperature corrected to 60 degrees Fahrenheit. Deliveries must be made within two working days of order placement to six regional wastewater systems (Central Regional in Dallas, Denton Creek in Roanoke, Mountain Creek in Midlothian, Red Oak in Waxahachie, Ten Mile in Ferris) and one water supply system (Tarrant County Water Supply in Euless).

The contract term runs January 1, 2027 through December 31, 2028. Pricing is submitted via the Procureware platform at tra.procureware.com and consists of the bidder's rack price per gallon based on September 30, 2026 costs plus a mark-up per gallon; pricing excludes state and federal excise taxes but includes all other fees, surcharges, labor, freight, and delivery charges. The successful bidder must apply for and obtain Federal Excise Tax exemption and supply required exemption forms to the Authority.

Insurance requirements include Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Pollution Liability ($2,000,000), Commercial Auto Liability ($1,000,000), Umbrella Liability ($2,000,000), and Workers' Compensation at statutory limits, naming Trinity River Authority as additional insured. Bidders must submit three references demonstrating prior fuel supply experience, a Safety Data Sheet for each product, and comply with Texas Resident Bidder Certification requirements. The Authority reserves the right to reject all bids, accept bids on an item-by-item basis, and may compare bids against the State of Texas Cooperative Purchasing Program. No pre-bid meeting is scheduled. Brad Westphal is the buyer contact.