Fuel Storage & Delivery System

The City of Pittsburgh Office of Management and Budget issued Invitation for Bid #2026-IFB-015 soliciting qualified vendors to provide comprehensive fuel storage and delivery system services across six municipal fueling locations: 29th City Garage, Brilliant Yard, First Division, Second Division, Fourth Division, and Fifth Division. The scope of work encompasses installation, repair, and maintenance services for above and below ground fuel systems, dispensing equipment, electrical feeds, and fire safety systems, including support for six Fuelmaster 3500 Plus Systems, six Network Cards, six TLM Interfaces, 16 Hose Controllers with Nozzle Tags, and 16 Bennett 3711SNS-1-P dispensing pump systems. Vendors must provide monthly sump and spill bucket inspections, Fuelmaster hardware repairs and upgrades, software programming, and emergency response capabilities with 24-hour response time for normal service calls and 3-hour response time for emergencies. The contract period runs from June 1, 2026, through May 31, 2028, with two optional one-year renewal periods. All bidders must be Pennsylvania Department of Environmental Protection (PADEP) certified for fuel system repair, maintenance, inspection, and disposal and must demonstrate experience with 100% biodiesel fuel station equipment. Bids must be submitted electronically by April 6, 2026, at 2:00 p.m., with public bid opening at 3:00 p.m. the same day; the question submission deadline is March 23, 2026, at 5:00 p.m. Pricing shall be submitted on a cost-plus model with percentage markups on parts and labor, with all shipping and delivery costs included; equipment rental reimbursement must be bid at zero percent with the city paying approved rental costs separately at actual cost.

The solicitation mandates compliance with disadvantaged business enterprise (DBE) participation goals of 18 percent minority-owned business enterprise (MBE), 7 percent women-owned business enterprise (WBE), 5 percent veteran-owned small business (VOSB), and 3 percent LGBTQIA+ business participation, with detailed good faith effort documentation required from all bidders. All bidders must furnish a bid guarantee of up to 5 percent of the total bid amount and, upon award, provide performance and payment bonds equal to 100 percent of the contract price. Insurance requirements include general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automotive liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and umbrella liability insurance of $5,000,000. The solicitation document does not identify any incumbent vendors or current contractors. The City of Pittsburgh is exempt from federal excise taxes and transportation taxes; bidders must separately itemize estimated state sales tax for applicable materials. The specific budget range or award value is not disclosed in the solicitation documentation provided.