Fuel Oil, Heating (Grades #2 Kerosene and Bioheating Fuel) (Statewide)

Closed State & local contract opportunity Posted

Solicitation number
2124624
State
New York
Responses due

Opportunity facts

Points of contact

Updated .

About this opportunity

Written by GovTribe AI ·

The New York State Office of General Services (OGS) is soliciting bids for a statewide contract to provide Fuel Oil, Heating (Grades #2 Kerosene and Bioheating Fuel) for authorized users across all New York counties. The procurement aims to establish a contract for bulk fuel oil delivery to various state and local government storage facilities, with the primary objective of securing a reliable fuel supply for heating purposes. The solicitation (ID 23417) requires contractors to furnish, deliver, and unload fuel oil as specified in the bid documents. Vendors must submit an Intent to Bid by July 25, 2025, at 5:00 PM ET, with the final bid due on August 14, 2025, at 1:30 PM. The contract term is set for October 3, 2025, through October 2, 2027. Evaluation criteria will focus on responsiveness, responsibility, and the ability to meet the specified terms, with the contract to be awarded to the lowest responsive and responsible bidders.

The procurement includes specific Minority and Women-owned Business Enterprise (MWBE) participation goals, with a total target of 30% (15% Minority-owned and 15% Women-owned businesses). There are no Service-Disabled Veteran-Owned Business (SDVOB) goals for this solicitation. Previous contractors include numerous fuel and energy companies such as Adirondack Energy Products, Buell Fuel, Global Montello Group, HOP Energy, and Sprague Operating Resources, among others. Vendors must navigate specific procurement lobbying restrictions and communication guidelines as outlined in State Finance Law. The solicitation encourages vendors to opt-in for email notifications and carefully review all updated documents to ensure compliance. While specific contract values are not explicitly stated, the statewide nature of the contract and the comprehensive fuel oil requirements suggest a potentially significant procurement opportunity for qualified suppliers meeting the specified MWBE participation goals.

Opportunity text

As posted by the source.

Bid Solicitation Update #2

The following documents have been added and all Bidders should review and use all new documents.

  • Solicitation Update #2
  • Bid Inquiry Responses

The following revised documents replace the prior versions on OGS's Bid Document Files page. All Bidders should review and use the most recent version of all documents. Failure to use the most recent versions may result in disqualification.

  • Solicitation (rev 8/15/25)
  • Attachment 1 - Pricing (rev 8/15/25)
  • Att09_CertificationUnderEO16 (rev 8/15/25)

Updated bid documents and attachments are available for viewing and downloading at: https://ogs.ny.gov/procurement/bid-opportunities

**************************************************************

Bid Solicitation Update #1

This notice is to advise that the Bid Opening Date for this IFB has been changed to August 28, 2025 at 1:30 PM

The following revised documents replace the prior versions on OGS's Bid Document Files page. All Bidders should review and use the most recent version of all documents. Failure to use the most recent versions may result in disqualification.

  • Solicitation (rev 8/8/25)

Updated bid documents and attachments will be available for viewing and downloading at: https://ogs.ny.gov/procurement/bid-opportunities

*****************************************************************

The purpose of the solicitation and the resultant Contracts is to provide Authorized Users with a means of acquiring various types of Fuel Oil (e.g., Heating Grades #2, Kerosene and Biodiesel) by bulk delivery to Authorized Users' storage facilities for use by Authorized Users. The awarded product shall be Contractor furnished, delivered, and unloaded as specified herein.

It is the State's intent to award Contracts by Item to the lowest responsive and responsible Bidders who are able to meet the terms and conditions of Solicitation 23417.

The overall MWBE participation goals are 30% (15% M and 15% W) for this solicitation. Refer to section 6.24 (IV) Contract Goals of the bid solicitation for a complete listing of MWBE participating goals.

Please be sure to work with the NYS OGS Office of Business Diversity for assistance in completing and submitting an MWBE Utilization Plan when required.

There are no SDVOB goals for this Solicitation.

An Intent to Bid is required. Refer to Section 1.5 Intent to Bid, of the solicitation for a list of required documents and Section 1.4 Key Events/Dates for the Intent to Bid due date.

All bid documents and attachments will be available for viewing and downloading at: https://ogs.ny.gov/procurement/bid-opportunities

Solicitation Update Instructions:

Submission of responses by a vendor to a solicitation that does not account for updated information may result in their bid/offer being deemed non-responsive. Vendors are strongly encouraged to review the advertised solicitation in full prior to submitting a bid to ensure inclusion of any updated information. Additionally, if the vendor does not opt-in to receive notification updates regarding a particular solicitation, they will not receive e-mail notifications regarding updates, including e-mail notifications regarding the posting of the question-and-answer documents and updates to solicitation documents.

To receive email notifications regarding updates to the content or status of a particular solicitation, the vendor must choose the option "bookmark the ad" located in the upper right-hand side of the ad, then return to their account, view their list of bookmarked ads, and then select the "send me notification updates" option listed to the right of the ad."

Procurement Lobbying Information:

Pursuant to State Finance Law § 139-j and § 139-k, this Solicitation includes and imposes certain restrictions on communications between OGS and a Bidder during the procurement process.

Further information about these requirements can be found on the OGS website at:

https://ogs.ny.gov/acpl

Service-Disabled Veteran-Owned Set Aside: No

Minority Owned Sub-Contracting Goal: 15%

Women Owned Sub-Contracting Goal: 15%

Service-Disabled Veteran-Owned Business Contracting Goal: 0%

Disadvantaged Owned Sub-Contracting Goal: 0%

Due date:08/28/2025 1:30 PM

An Intent to Bid is due for submission on July 25, 2025, at 5:00 PM ET

Contract term: October 3, 2025 - October 2, 2027

County(ies): All NYS counties

* These goods or services have been purchased from an out-of-state/foreign vendor within the past three years.

Business entities awarded an identical or substantially similar procurement contract within the past five years:

Adirondack Energy Products, Inc.

Buell Fuel, LLC

Global Montello Group Corp

HOP Energy, LLC dba KoscoHeritage

Main Brothers Oil Co. d/b/a Main Care Energy

Mirabito Holdings Inc. d/b/a Mirabito Energy Products

Morgan Fuel and Heating Co. Inc. d/b/a Bottini Fuel

MX Petroleum Corp.

Petroleum Traders Corporation

Sprague Operating Resources LLC

Sunoco, LLC

Superior Plus Energy Services d/b/a Griffith Energy

United Metro Energy Corp.

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