Frozen Waffles, Pancakes, French Toast

The State of California, through the Department of General Services Procurement Division, is issuing an Invitation for Bid (IFB) FAU16-89-65 for frozen waffles, pancakes, and French toast products to be supplied to multiple state institutions including the California Department of Corrections and Rehabilitation (CDCR), Department of Developmental Services (DDS), Department of State Hospitals (DSH), California Highway Patrol (CHP), and Veterans Homes. The procurement covers five specific product categories with precise quantity requirements: regular waffles (593,204 dozen), whole grain waffles (16,537 dozen), pancakes (280,493 dozen), regular French toast (225,194 dozen), and thick French toast (34,455 dozen). Bidders must provide comprehensive product specifications, nutritional information, food safety certifications, and distribution plans, with all products required to be trans-fat free and maintain temperatures below 0 degrees Fahrenheit. The bid is due by May 4, 2016 at 2:00 PM, with a contract period from July 1, 2016 through June 30, 2017, and a potential one-year extension option. Evaluation criteria will focus on lowest responsive and responsible bidder meeting all specified requirements, with all pricing to be firm fixed and delivered FOB destination with a minimum order quantity of $200 per delivery.

The solicitation includes a 5% preference for California certified small businesses or bidders committing to subcontract at least 25% to certified small businesses, though the procurement is exempt from Disabled Veteran Business Enterprise (DVBE) participation requirements. The contract will be awarded on an "all or none" basis, meaning a single vendor must be capable of fulfilling the entire requirement across all product categories. While specific budget ranges are not explicitly stated, the comprehensive quantity requirements suggest a significant annual procurement value covering multiple state institutions. Potential bidders must demonstrate the capability to consistently deliver frozen food products across various California state facilities, maintain strict food safety standards, and provide reliable distribution infrastructure. The procurement approach emphasizes comprehensive service capability, food quality, and the ability to meet the diverse nutritional needs of state institutions, with a clear preference for local California business participation.