FRICTION PLOTTER w/STAND, GRAPHTEC (NO SUBSTITUTES) PURCHASE

The Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) for the one-time purchase and delivery of a Graphtec friction plotter with stand, model FC8600-160, with no substitutes permitted. The equipment is designated for cutting various media types, including vinyl, engineering grade, and diamond grade sheeting for manufacturing street signs. The plotter specifications include a 32-bit CPU configuration with grit rolling type drive, digital servo drive, maximum cutting area of 5 feet 4 inches by 164 feet, cutting speed of 4 feet 10.46 inches per second, USB 2.0 and Ethernet connectivity, 2 MB buffer memory, and compatibility with Windows 10, 8.1, 8, and 7 operating systems as well as Mac. The unit must be new and of current manufacture at the time of bid submission and shall include two complete shop repair manuals, maintenance instructions, and parts lists at delivery. All equipment must carry factory warranties effective upon delivery and acceptance, with the successful bidder required to repair or replace any defects in materials or workmanship at no cost to the County during the warranty period. Quotations were due by May 20, 2019 at 4:00 p.m. Palm Beach County time, with responses accepted via fax or email to buyer Jan Maney, and pricing was required as a single, fixed unit price with no modifying or escalation clauses, remaining firm for ninety days from the date of opening.

Vendors must be registered in the County's Vendor Self Service system and comply with the Commercial Non-Discrimination Policy, Equal Business Opportunity Ordinance, Local Preference Ordinance, criminal history records checks, and public entity crimes statute requirements. The solicitation includes provisions for Small/Minority/Women Business Enterprise (S/M/WBE) participation documentation and drug-free workplace certification, with preferences available to certified small businesses within ten percent of the lowest responsive, responsible bid and to local businesses with a permanent place of business in Palm Beach County. The County reserves the right to purchase additional quantities within twelve months from the date of award at the prices offered under the same terms and conditions, upon mutual written agreement. The F.O.B. point is destination, with the bidder retaining title and assuming all transportation charges, responsibility, liability, and risk in transit. Payment shall be made by the County only after goods have been received, accepted, and properly invoiced, with invoices required to bear the purchase order number and be submitted to the Palm Beach County Finance Department. The County is exempt from federal and state taxes.