Fresh Bread Delivery

The Commonwealth of Kentucky Finance and Administration Cabinet is issuing a Request for Bid (RFB) for fresh bread delivery services to state agencies organized by four regional territories. Vendors may bid on one or more regions and must supply a comprehensive line of bread products including various types of bread, rolls, buns, bagels, and specialty items with no additional charges to the Commonwealth for servicing all facilities within an awarded region. All products must comply with Food and Drug Administration regulations, be delivered in clean vehicles by uniformed personnel at proper temperature within 48 hours of baking, and meet specific nutritional and packaging standards outlined in federal regulations. The evaluation methodology utilizes best value scoring with 90 points allocated for pricing (lowest price receives maximum points), five points for the add/cut schedule reflecting hours allowed before delivery for phone orders, and five points for minimum order requirements. Written questions must be submitted by December 3, 2024 at 10:00 AM, with the Commonwealth providing responses by December 4, 2024. Bids are due electronically through the eProcurement system by December 12, 2024 at 1:30 PM, with bid readings occurring on the same date at 3:30 PM ET via conference line. The initial contract period is one year from the date of award, with two optional four-year renewal periods available, and proposed pricing must remain valid for 60 days following the bid due date.

Vendors must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, plus automobile liability insurance of $1,000,000 combined single limit for delivery vehicles. Kentucky resident bidder preferences and preferences for qualified bidders apply per state statute. Price increases are permitted only after 12 months based on industry-wide changes with written justification. No specific incumbent vendors or current contractors are identified in the solicitation documentation. No budget range or award value is specified in the available solicitation materials, indicating that award value will be determined based on the competitive bidding process and actual consumption across the awarded regions during the contract term.