Freezer Door Replacement Richmond State Supported Living Center

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for the removal and replacement of a freezer door at the Richmond State Supported Living Center located in Fort Bend County. The procurement involves removing an existing faulty Aluma Shield Ind. Inc. freezer door (Model EHSX0721084FLWS6/12998) and installing a new insulated R* Plus brand or equivalent electric sliding freezer door, complete with all required hardware and frame heaters. Mandatory on-site visits for potential bidders are scheduled for December 20 and 23, 2024, at 10:00 AM, with questions due by December 30, 2024, at 10:30 AM. Bid responses are due January 10, 2025, at 10:30 AM, and the contract will begin upon award and expire on August 31, 2025, with no renewal options. Contractors must submit firm fixed pricing and possess a minimum of five years of relevant experience, hold proper Texas Department of Licensing & Regulation (TDLR) licensing for air conditioning and refrigeration work, and provide three verifiable references from similar contracts within the past five years. Evaluation criteria include comprehensive insurance coverage, contractor qualifications, and the ability to meet all specified technical requirements.

The solicitation encourages Historically Underutilized Business (HUB) subcontracting participation, though it is not mandatory. Bidders must maintain extensive insurance coverage, including workers' compensation, commercial general liability, commercial automobile liability, professional liability, and umbrella liability. The procurement requires contractors to complete several key documents, including HHS Solicitation Affirmations (Exhibit A), a Pricing Sheet (Exhibit C), and a Bidder Reference Form & Contractor Qualifications Form (Exhibit D). While no specific incumbent vendor is mentioned, the solicitation includes provisions for potential price adjustments based on Consumer Price Index (CPI) changes and federal minimum wage increases. Bidders must demonstrate financial capability, solvency, and the capacity to fulfill contract requirements. The contract is classified under NIGP Code 93130, and all pricing must be submitted in US dollars. Although no specific budget range is provided in the documents, the procurement is for a single freezer door replacement project at a state-supported living center.