Freeze-Thaw Testing Machine

The Missouri Department of Transportation (MoDOT) is seeking qualified bidders to purchase a highly specialized freeze-thaw testing machine for its Central Laboratory in Jefferson City. The procurement is structured as an Invitation for Bid (IFB) with a bid submission period from February 10, 2022 to March 3, 2022 at 2:00 PM CST. The machine must be a chest-type freeze-thaw chamber specifically designed for Portland cement concrete applications, with precise technical requirements including capacity to accommodate 60 concrete beam test specimens measuring 3.5" x 4.5" x 16". Key specifications mandate stainless steel construction, automated temperature control systems meeting AASHTO T161 specifications, and the ability to perform continuous freeze-thaw cycles with programmable temperature controls. Prospective bidders are required to conduct a mandatory pre-bid site visit to inspect the installation location, either in person or via video conference. The successful vendor will be responsible for complete delivery, installation, calibration, startup assistance, and manufacturer training, with all components integrated into MoDOT's existing laboratory infrastructure.

The solicitation encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with specific goals of 10% MBE and 5% WBE participation. Service-Disabled Veteran Enterprises may also receive preference. Bidders must have at least two years of experience producing similar units, with prototypes or beta models explicitly disallowed. The contract includes specific insurance requirements, including general liability coverage of $500,000 per person and $3.5 million per occurrence, as well as automobile liability with similar limits. Payment terms are structured with a 50% upfront payment within 30 days of contract effective date and the remaining 50% paid within 30 days after work completion. While no specific total contract value is listed, the bid requires a final fixed firm price that includes the complete freeze-thaw testing apparatus, all fixtures, delivery, installation, calibration, startup assistance, and training. The awarded vendor must provide a one-year warranty on parts and labor, plus an additional one-year extended warranty covering technical support, system monitoring, and program downloads.