Freeze-Thaw Machine-REBID

The Kentucky Transportation Cabinet Division of Purchases, on behalf of the Division of Equipment, is issuing a Request for Bid (RFB 605 2300000486) for the procurement of two custom-built 60-beam freeze-thaw testing machines with touch screen controls, data loggers, self-contained water tanks, and integrated compressors. Each machine must comply with ASTM C666 and Kentucky Method 64-626 standards for evaluating concrete's resistance to rapid freezing and thawing. The successful bidder must provide the machines, delivery, installation, tools, equipment, care manuals, comprehensive training, and a minimum one-year parts and labor warranty, with on-site repairs required within 72 hours of notification and three days of comprehensive on-site training. Delivery and installation are preferred within nine months from the date of the delivery order, with pricing evaluated on a best-value basis allocating 95 points to price and 5 points to delivery time. Bids must specify a definite delivery timeframe and be submitted on an F.O.B. Destination Freight Prepaid basis with the vendor responsible for all shipping costs. The solicitation was issued on January 30, 2023, with a bid closing date of February 8, 2023, at 1:30 p.m. Eastern Time, and a tentative award date of February 17, 2023. Online bids are accepted exclusively through the Kentucky eProcurement system, and the master agreement contract will have an initial term expiring February 29, 2024, with four optional one-year renewal periods available.

The solicitation is subject to Kentucky's reciprocal preference for resident bidders as defined under KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries and nonprofit agencies serving individuals with severe disabilities may receive applicable preference points. No set-asides for small businesses or incumbents are mentioned in the solicitation documentation. All bidders, offerors, and contractors must submit a notarized Annual Affidavit for Bidders, Offerors and Contractors under KRS 45A.110 and 45A.115, attesting under penalty of perjury that they have not knowingly violated Kentucky campaign finance laws and that contract award will not violate such laws. The affidavit is effective for one year from the date of execution and must include the contractor's name, address, and Commonwealth vendor code if known. No specific award value or budget range is disclosed in the solicitation documentation. After the initial one-year warranty period, the vendor must offer extended warranty options including software updates, technical support, and remote monitoring, with on-site maintenance available at a flat hourly rate plus billable parts.