Four Trailers for Parks and Recreation

The Fairbanks North Star Borough is conducting an Invitation for Bid (IFB) for the procurement of four specialized trailers for its Parks and Recreation Department. The procurement specifically requires two 5,000-pound single axle tilt bed trailers, one 7,000-pound tandem axle flat deck trailer with ramps, and one 12,500-pound tandem axle water trailer. All trailers must be 2025 model year or newer and cannot be previously owned. Potential bidders must submit their electronic proposals through BidNet by November 13, 2025, at 2:00 p.m., with a questions deadline of November 6, 2025, at 5:00 p.m. The Borough will award the contract to the lowest responsive and responsible bidder meeting all specified requirements, retaining the right to award lots separately. Evaluation criteria include compliance with technical specifications, pricing, and submission of required documentation such as a current W9 form, Alaska Business License number, and a non-collusion affidavit.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract is structured as an indefinite quantity agreement, with the Borough retaining unilateral rights to make additional purchases of similar units for one year from the award date. Vendors must provide comprehensive insurance coverage, including $1,000,000 in commercial general liability, $1,000,000 in comprehensive automobile liability, and workers' compensation with specified limits. The contract includes potential renewal options for additional one-year periods, with either party able to request changes to terms, conditions, and pricing at least 90 days before the contract anniversary. While a specific budget range is not detailed, the procurement involves multiple trailer types with varying weight capacities. Payment terms are net 30 days following project manager approval, and all pricing must be stated in U.S. funds, inclusive of federal duty, brokerage fees, packaging, and transportation to the Fairbanks North Star Borough Transportation Department.