Fountain Park Fountain Maintenance

The City of Rock Hill, South Carolina has issued Request for Proposals (RFP) #2087-RFP for comprehensive fountain maintenance services at Fountain Park in Downtown Rock Hill. The solicitation seeks qualified companies to provide weekly maintenance of a technologically advanced fountain, including specific tasks such as debris removal, chemical treatment, draining, pressure washing, equipment testing, and system checks. The initial contract term is thirty-six (36) months, with a potential start date of December 1, 2025, and options for two additional 12-month renewals. A mandatory pre-proposal meeting is scheduled for October 23, 2025, at 2:00 pm, with electronic proposal submissions required by November 6, 2025, at 10:00 am through the City's eProcurement Portal. The evaluation will utilize a weighted scoring system across five criteria: experience and past projects (25 points), approach to project and capacity (25 points), regular maintenance cost (30 points), labor costs for repairs (10 points), and parts costs for repairs (10 points).

The RFP includes local purchasing provisions that provide a potential 3-5% adjustment factor for local businesses within York County, with a maximum adjustment cap of $25,000. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the City emphasizes supporting local businesses and hiring local residents. The procurement does not identify any incumbent vendors or specify existing infrastructure requirements beyond the fountain's current technological systems. Although a specific budget range is not detailed in the provided documents, the evaluation criteria suggest that cost will be a significant factor in vendor selection. The sample agreement indicates that payments will be made monthly, with the City reserving the right to hold up to 10% of invoice amounts in retainage to ensure satisfactory project completion. Prospective vendors should be prepared to meet comprehensive insurance requirements and demonstrate capability to perform detailed fountain maintenance services.