Forestry Tree Maintenance Tools and Equipment for FY 25

The City of Pasadena Public Works Department, specifically its Forestry group, is seeking a tree care or landscape supply vendor to procure specialized forestry maintenance tools and equipment for Fiscal Year 2025. The procurement involves acquiring 12 units each of specific items including Kask Super Plasma Work Helmets, Silky Sugoi 360 Arborist Hand Saws, Jameson Hollow Core Fiber Glass Poles, Jameson JA-14 Pruner Heads, Felco F2 Pruning Shears, and Corona Orchard Loppers. Additional requirements include 30 Fluorescent Orange Traffic Safety Cones, 5 Spencer Chrome-Clad Diameter Tapes, and 5 each of Notch Chainsaw Chaps in Large and Extra Large sizes. The solicitation was released on August 7, 2024, with a question submission deadline of August 14, 2024, and a proposal submission deadline of August 21, 2024 at 2:00 pm. The contract is scheduled to start on August 26, 2024, and end on June 30, 2025. Evaluation will be based on the lowest Grand Total Price, with unit prices and item totals subject to review. Vendors must submit pricing through the City's eProcurement Portal and comply with various city requirements.

Vendors must adhere to several mandatory compliance requirements, including the Pasadena Living Wage Ordinance (for contracts over $25,000), equal employment opportunity provisions, and potential business license requirements. The procurement emphasizes workforce diversity, requiring vendors to complete forms AA-1, AA-2, and AA-3 within 10 calendar days of notification, which demonstrate commitment to non-discriminatory hiring practices. Vendors must provide a Unique Entity Identifier (UEI) from SAM.gov, with failure to include this potentially rendering the bid non-responsive. Additional requirements include Net 30 payment terms, ability to deliver materials within 5 business days, and potential submission of a W-9 form and insurance documentation. While no specific budget range is explicitly stated, the comprehensive equipment list suggests a moderate-value contract focused on outfitting the Forestry group with specialized tools and safety equipment. The solicitation appears open to qualified vendors who can meet the technical specifications and municipal compliance requirements.