Ford or Equal Replacement Vehicle Body Parts

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) No. HHS0016749 for Ford or Equal Replacement Vehicle Body Parts for the Austin State Supported Living Center. The procurement covers 20 line items of automotive components, including seat belts, door panels, handles, window glass, and bumper assemblies, with each item requested in a quantity of 1 EA (each). The solicitation spans multiple jurisdictions, including Travis County and various Austin City districts. Key procurement dates include a question clarification deadline of November 5, 2025, and a response due date of November 12, 2025 at 10:30 AM, with an anticipated contract start date of November 21, 2025. The initial contract term will run through August 31, 2026, with potential extension options for up to one additional year. Evaluation criteria will focus on determining the best value to the State of Texas, considering factors such as meeting specifications, performance delivery requirements, and pricing. Vendors must submit pricing on the provided Pricing Sheet (Exhibit C) and will be assessed based on lowest price per line item or lowest total across all line items.

The procurement includes Historically Underutilized Business (HUB) subcontracting plan requirements, indicating a preference for diverse vendor participation. While no specific incumbent vendors are listed, the solicitation emphasizes comprehensive compliance with state procurement regulations and requires vendors to complete extensive legal and operational certifications. Vendors must affirm compliance with multiple state and federal regulations, including antitrust laws, non-discrimination policies, and specific Texas legislative mandates. The estimated contract value is approximately $30,000 for a 12-month period, though HHSC does not guarantee any specific volume or usage. Delivery is specified as 14 days after order receipt, with parts to be delivered F.O.B. Destination Freight Prepaid & Included. Bidders must demonstrate past performance, operational capability, and strict adherence to the 59 specific affirmations outlined in the contract documentation, which cover areas ranging from cybersecurity training to employment eligibility verification and restrictions on certain business activities.