Ford automotive & truck OEM parts, purchase and delivery

Palm Beach County's Purchasing Department issued Invitation for Bid (IFB) #20-064/ZG to procure Ford Automotive and Truck Original Equipment Manufacturer (OEM) parts on a sixty-month term contract basis. The procurement seeks a single authorized Ford Genuine Parts Certified Parts Wholesaling Dealer (CPWD), distributor, or reseller to supply new, unused Ford automobile, light truck, and medium truck parts to County facilities across two geographic lots: Lot #1 covering all locations excluding the Glades area and Lot #2 covering the Glades area only. Bidders must submit a single fixed percentage discount or markup from the current manufacturer price list that will remain constant throughout the contract term, with delivery required within twenty-four hours for stock items and three business days for non-stock items following receipt of a delivery order. All parts must include factory/manufacturer warranty against defects, and the successful vendor must participate in the Ford Parts Online Catalog program, maintain current catalogs and price lists, be capable of emailing daily parts invoices, and handle core removal and disposal at no additional charge. The bid submission deadline was July 2, 2020, at 4:00 p.m. local time, with bids submitted via U.S. Mail or commercial delivery to the Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415. Amendment #1, issued on June 19, 2020, removed outdated language regarding Purchasing Department lobby closure.

This procurement establishes no specific set-aside designations for disadvantaged enterprises or women and minority-owned business enterprises based on the available documentation. The successful bidder must demonstrate authorization from Ford as a manufacturer-approved distributor or reseller, with qualifications verified through evidence of proper certification and authorization status. The contract award will be made on a lot-by-lot basis to the lowest responsive and responsible bidder, with the F.O.B. point set as destination, requiring the selected vendor to assume all transportation charges and risk in transit. No additional charges beyond the fixed percentage discount or markup are permitted, and separate shipping fees are expressly prohibited. The anticipated total contract value over the sixty-month term is $205,000, representing the estimated expenditure for Ford OEM parts across all County facilities, or the contract may be terminated earlier at the County's discretion upon expending the estimated amount.