for X ray imaging detecting systems

The Oregon Legislative Administration (OLA) is seeking a procurement for three X-ray imaging detection systems through a Request for Quote (RFQ) specifically for use at a stationary entry control point in the Oregon State Capitol in Salem. The procurement involves acquiring Smiths Detection 6040ds or 6040C model X-ray machines (or equivalent) with an extended two-year service agreement covering on-site parts, labor, and annual maintenance. The systems are intended for inspecting handbags, backpacks, small parcels, mail, food items, and clothing, with specific technical requirements including maximum dimensions of 36 inches wide by 120 inches long, a 19-inch or larger monitor screen, an external UPS, and an automated explosives detection system. Bidders must provide comprehensive proposals that include initial and recurring training for system operators, covering topics such as keyboard calibration and radiation safety certification. The solicitation requires electronic submission via OregonBuys by June 27, 2025, at 5:00 PM Pacific Standard Time, with systems expected to be in service within 90 days of purchase order issuance. The award will be made to the lowest responsive and responsible bidder, with OLA reserving the right to amend, cancel, or modify the RFQ as needed.

The RFQ does not specify explicit set-aside designations or restrictions for disadvantaged enterprises based on the provided documentation. While specific budget ranges are not detailed, bidders are required to complete an Offeror Bid Cost Sheet (Attachment 1) that includes pricing for the X-ray imaging systems and the extended service agreement. The procurement is specific to Marion County and the Oregon State Capitol, suggesting a localized and targeted acquisition. No incumbent vendors or existing technology integration requirements are explicitly mentioned in the documentation. The solicitation appears to be a straightforward procurement process focused on acquiring modern security screening equipment with comprehensive service and training components. The two-year service agreement and the requirement for comprehensive operator training indicate a holistic approach to the technology acquisition, emphasizing not just the hardware but also its effective and safe operational deployment.