Footwear, safety, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners, Purchasing Department issued Invitation for Bid (IFB) #21-061/LP on September 8, 2021, with a submission deadline of September 9, 2021 at 4:00 p.m., to establish a sixty-month term contract for the purchase and delivery of safety footwear. The County procures safety footwear meeting ASTM F2413-11 and ASTM F2412-11 standards for employees across multiple County departments and divisions, including locations in the Glades area. Required footwear must provide protection against oil, water, slip hazards, chemical resistance, abrasion, heat, sole piercing, and toe crushing, with a minimum of six-inch ankle support. The successful bidder must operate both a permanent storefront retail location in Palm Beach County with standard business hours (Monday-Friday, 9:00 a.m. to 5:00 p.m.) and a mobile retail location in the form of a Shoe Truck that visits predetermined County sites on a regular schedule. Evaluation shall be based on three specific footwear styles: a six-inch waterproof safety toe boot, a tall waterproof leather safety toe pull-on boot, and a safety toe athletic work shoe, with pricing submitted as a single fixed percentage discount applied to all items in the bidder's catalog. Qualified bidders must provide evidence of three professional references for similar goods and services within the past three years, maintain Commercial General Liability Insurance at $500,000 per occurrence, Business Auto Liability Insurance at $500,000 combined single limit, and Workers' Compensation Insurance. Deliveries must occur within seven calendar days for standard items or fourteen calendar days for special order items, with F.O.B. destination pricing.

Palm Beach County offers a five percent local preference for responsive, responsible bidders with a permanent place of business in Palm Beach County or the Glades area, contingent upon submission of a valid Business Tax Receipt with the bid. Additionally, a Small Business Enterprise (SBE) price preference of up to ten percent is available to certified SBE bidders. The anticipated total contract value is $297,680 over the full sixty-month term, with the County ordering on an as-needed basis with no minimum quantity restrictions. The successful bidder shall maintain manufacturer catalogs and manufacturer suggested retail prices upon award and update them throughout the contract term. The bidder is contractually prohibited from contacting the County regarding personal employee transactions or attempting to collect on employee-related returned checks. No incumbent vendors or existing contractors were identified in the procurement documents.