Footwear, safety, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid #16-066/RR on August 4, 2016, for the procurement of safety footwear through a term contract with a submission deadline of August 25, 2016, at 4:00 p.m. local time. The County seeks to establish a comprehensive footwear supply program requiring the successful bidder to operate both a retail storefront location in Palm Beach County with standard business hours (Monday through Friday, 9:00 a.m. to 5:00 p.m.) and a mobile retail location in the form of a Shoe Truck with a fixed route visiting predetermined County sites on a regular schedule. The safety footwear must meet ASTM F2413-11 and F2412-11 standards and provide protection against oil, water, slip, chemicals, abrasion, heat, sole piercing, toe crushing, and ankle support, with availability across a comprehensive range of sizes including women's 4-11 B-EE and men's 5-16 AA-EEEE. The initial contract term is twelve months with options to renew for four additional twelve-month periods subject to mutual written agreement and appropriation of funds, with the County ordering on an as-needed basis with no minimum quantity restrictions. Bidders must submit a single fixed percentage discount on the entire catalog offering with pricing consistent with the successful bidder's public retail pricing, provide three references for similar work completed within the past three years, and maintain comprehensive insurance coverage including Commercial General Liability of at least $500,000, Business Auto Liability of at least $500,000, and Workers' Compensation insurance. The deliverables include a one-year warranty covering defects in materials and workmanship and standard delivery within seven calendar days of order receipt, or fourteen days for special order items.

This procurement carries a minimum 15% Small Business Enterprise (SBE) participation goal, with evaluation procedures that may award the contract to a responsive SBE bidder even if their bid exceeds the low bid by up to 10% for contracts valued between $1,000 and $1,000,000. Bidders must comply with all federal, state, and local laws including OSHA requirements, and the County is exempt from federal and state taxes. The estimated annual expenditure is $220,000, though the County reserves the right to increase or decrease this amount based on actual requirements. No incumbent vendors or existing contractor information is referenced in the procurement documents. The bid structure is all-or-none, requiring bidders to commit to the entire scope of services and product offerings rather than selective portions of the solicitation.