Footing at equine arenas, replacement of

Palm Beach County Board of County Commissioners issued Invitation for Bid (IFB #21-071/CR) for the replacement of footing at equine arenas located at Jim Brandon Equestrian Center in West Palm Beach, Florida. The procurement encompasses the complete removal and replacement of arena footing at two facilities: Schooling Arena 1 (130' x 240', approximately 31,200 square feet) and Show Arena 3 (130' x 275', approximately 35,750 square feet). Deliverables include removal of existing footing down to stable material, installation of new pressure-treated retainer boards, laser grading, installation of new base material with crushed concrete screenings, and installation of sand fill footing. Bidders were required to attend a mandatory site inspection on August 20, 2021, at 10:00 a.m. for bid consideration, with the bid submission deadline of September 23, 2021, at 4:00 p.m. Required qualifications included proof of three professional references with similar work completed within the past three years, applicable state and county licenses, commercial general liability insurance of $1,000,000 per occurrence, business auto liability insurance of $1,000,000, and workers' compensation coverage. The successful bidder was required to begin work within seven calendar days of notification and complete each arena's work within seven calendar days of the approved start date, with work scheduled during normal hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Award was to be made on an all-or-none basis to the lowest responsive, responsible bidder, with all costs including supervision, labor, equipment, materials, tools, machinery, shipping, transportation, and mobilization/demobilization included in the firm fixed unit price bid.

The solicitation included a 5% local preference for bidders maintaining a permanent place of business in Palm Beach County or the Glades, and established Small/Minority/Women Business Enterprise (S/M/WBE) participation goals with mandatory documentation required on Schedules 1 and 2. No incumbent vendors or current contractors were identified in the solicitation materials. The F.O.B. point was destination, with the successful bidder responsible for all transportation and risk of loss. Payment was contingent upon satisfactory completion and County acceptance, with invoices submitted only upon service completion. No specific budget range or award value was disclosed in the procurement documents, as pricing was to be submitted by qualified bidders based on their analysis of the scope of work and project requirements.