Football Concession Vendor Services

Plymouth-Canton Community Schools in Michigan is issuing a Request for Proposals (RFP) for Football Concession Vendor Services to operate concession stands at three stadiums located within Plymouth-Canton Educational Park in Wayne County. The vendor will provide concession services at West Stadium (Plymouth High School, 1,250 capacity), North Stadium (Salem High School, 1,250 capacity), and East Stadium (Canton High School, 5,000 capacity) for all home football games during the 2026, 2027, and 2028 seasons, with an estimated 30-45 games per season. The successful vendor must assume responsibility for personnel hiring and training, food procurement and preparation, facility cleaning and sanitation, and comprehensive record-keeping, while the School District provides utilities, basic janitorial supplies, existing equipment, and pest control services. Required qualifications include a minimum of three years of documented concession or food service experience, current food safety certifications, valid food service permits, demonstrated financial stability, and proven ability to operate Point of Sale systems with credit card processing. The vendor must maintain comprehensive insurance coverage including $1,000,000 commercial general liability, $1,000,000 products liability, statutory workers' compensation, $1,000,000 automobile liability, and $500,000-$1,000,000 food products liability. Concession facilities must open thirty minutes before each game and remain open until fifteen minutes before game conclusion. Evaluation criteria are weighted as follows: Financial Offer & Profit-Sharing Commitment (25 points), Staffing Plan & Capacity (20 points), Food Safety Certifications & Practices (20 points), Experience in Concession/Food Service Operations (15 points), Sample Menu, Pricing, and Product Diversity (10 points), Operations & Maintenance Plan (10 points), and Financial Reporting Methodology (5 points). Key deadlines include May 18, 2026, for optional site walkthroughs at each stadium (with specific time slots: 9:30-9:45 a.m. for Plymouth HS, 10:00-10:15 a.m. for Salem HS, and 10:30-10:45 a.m. for Canton HS), May 20, 2026, at 2 p.m., for written clarification requests with responses by May 22, 2026, at 4 p.m., and May 29, 2026, at 1 p.m., for sealed proposal submission in physical form (one original and three copies). Finalist interviews and presentations are scheduled for the week of June 8, 2026, with vendor selection and contract execution targeted for the week of June 15, 2026.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond, nor does it identify any incumbent vendors or current contractors. The School District reserves the right to award contracts to one or more vendors and may consider proposals for operation of individual facilities rather than requiring operation of all three stadiums. No current contractor or existing infrastructure integration requirements are referenced in the documentation. The contract will commence August 1, 2026, for an initial three-year term ending December 31, 2028, with the School District holding the option to renew for up to two additional school years on a year-to-year basis. The vendor compensation structure is based on a monthly service fee equal to an agreed-upon percentage of gross profits, with payments due within ten days of each month; however, no specific award value or budget range is specified in the RFP materials provided.