Football Bus Charter Services

Adams State University (ASU) is seeking bus charter services for its football team during the 2025 season through a Documented Quote (Solicitation No. ASU25006-DQ) issued in Alamosa County, Colorado. The procurement involves round-trip transportation for six specific trips utilizing two 56-passenger coaches to various destinations in Colorado and New Mexico, including routes to University of Western New Mexico, CSU Pueblo, Colorado Mesa University, Colorado School of Mines, Fort Lewis University, and South Dakota School of Mines. Trips range from 121 to 620 miles and are scheduled between August and November 2025. Vendors must provide detailed specifications for each trip, including options for TV/VCR/DVD equipment, restroom facilities, and driver accommodations. The solicitation requires vendors to be registered with the Rocky Mountain E-Purchasing System and comply with state and federal regulations. Key submission deadlines include questions being accepted until March 6, 2025, and bids due on March 7, 2025, at 2:00 PM Mountain Time. Evaluation criteria will consider price, qualifications, equipment, previous experience, and completeness of submitted documents.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain specific insurance provisions, including workers' compensation, comprehensive general liability, and automobile liability coverage with defined monetary limits. The university reserves the right to award the contract to one or multiple vendors based on their comprehensive evaluation. While no incumbent vendors are mentioned, potential bidders must demonstrate robust transportation capabilities and compliance with detailed charter service requirements. The solicitation suggests flexibility in vendor selection, indicating that multiple providers might be awarded portions of the contract. Though a specific budget range is not disclosed, the comprehensive nature of the six-trip charter service implies a potentially significant contract value. Interested vendors must carefully review all documentation and ensure complete compliance with the university's stringent transportation and administrative requirements.