Football Bus Charter Services

Adams State University (ASU) is seeking competitive quotes for Football Bus Charter Services through a Documented Quote (Solicitation No. ASU240123-DQ) for transportation of its football team to five distinct destinations: University of Texas Permian Basin, Western Colorado University, Chadron State College, New Mexico Highlands University, and Black Hills State University. The procurement requires charter bus services utilizing two 56-passenger coaches for roundtrip transportation during September, October, and November 2024. Vendors must provide detailed pricing for each trip, including options for TV/VCR/DVD equipment and restroom facilities, and potentially accommodate driver hotel accommodations. The solicitation requires vendors to be registered with the Rocky Mountain E-Purchasing System and comply with specific insurance provisions, including workers' compensation, general liability, and automobile liability coverage. Bid submissions are due on May 24, 2024, at 2:00 PM Mountain Time, with questions accepted until May 23, 2024. The university reserves the right to award the contract to one or multiple vendors based on qualifications, equipment, previous experience, and completeness of submitted documentation.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. While no incumbent vendors are mentioned, the university will evaluate potential contractors based on multiple criteria including qualifications, equipment capabilities, and prior experience. Payment terms are established at a minimum of Net 30, and ASU is exempt from federal excise taxes and most state and local sales taxes. The solicitation suggests potential flexibility in vendor selection, indicating that multiple vendors might be awarded contracts depending on their submitted proposals. Though a specific budget range is not disclosed, the comprehensive nature of the charter services across five distinct destinations implies a substantial contract value. Vendors must demonstrate professional transportation capabilities, appropriate insurance coverage, and the ability to meet the specific logistical requirements of university athletic team transportation across multiple interstate routes.