Food Services - Dairy Products

The Jefferson County School District 509-J has issued a Request for Proposal (RFP) for dairy products, seeking qualified vendors to provide a comprehensive range of dairy and related items including milk, sour cream, cottage cheese, yogurt, and 100% fruit juices. The procurement is specifically targeting vendors who can supply dairy products to the district for a contract term of not less than three years. Vendors must comply with Buy American provisions, be capable of delivering products within 50 miles, and provide complete nutritional information for all proposed items. The proposal submission deadline is August 17, 2023, at 4:00 PM, with proposals to be submitted directly to Stacie Holmstrom at sholmstrom@509j.net. The district will evaluate proposals based on multiple criteria, including total cost, vendor capability to supply products, past performance, experience, and provided references. Vendors are required to complete and submit Appendix A bid sheet with detailed pricing information, and must be prepared for potential multiple delivery sites with no minimum order requirements.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The document indicates the district reserves the right to reject any and all proposals, suggesting flexibility in vendor selection. While no incumbent vendors are specifically mentioned, the procurement covers multiple jurisdictions including Jackson County and Mcminnville City in Oregon. The RFP does not provide a specific budget range or total contract value, leaving potential financial expectations open for vendor interpretation. Prospective vendors should note that while the district serves the Madras area, the contract opportunity appears to be open to qualified dairy product suppliers who can meet the specified delivery and product requirements. The multi-year contract structure suggests potential for a stable, long-term business relationship for the selected vendor.