Food service equipment repair & maintenance (renewable contract) due 07/29 2:00PM; opens 07/29 3:00PM; no pre-bid meeting

University of Louisiana at Lafayette is requesting bids on food service equipment repair and maintenance services across multiple campus dining locations, with bids due July 29, 2026 at 2:00 p.m. and public opening via Zoom at 3:00 p.m. the same day. No pre-bid meeting will be held, though prospective bidders may contact the buyer or visit the jobsite.

The contractor must hold a Louisiana contractor's license for Mechanical Work and/or Refrigeration classification and provide a CFESA-certified technician on-site two days per week (8 hours each on Tuesday and Thursday) with emergency repair response within 48 hours. The scope covers approximately 300 pieces of food service equipment including fryers, ice machines, combi ovens, walk-in and reach-in refrigeration, grills, griddles, steamers, kettles, and dishwashing machines across the Student Union, dining halls, cafes, and specialty food court locations. Services include semi-annual preventative maintenance (June and December), quarterly service (January, April, July, and October), and on-call emergency repairs. The contractor must provide a minimum 30-day labor warranty and 90-day warranty on installed parts.

The initial contract term runs from award through June 30, 2027, with four optional renewal periods of 12 months each at mutually agreed-upon prices and terms. Bids must be firm, fixed-price on an annual basis F.O.B. UL Lafayette Destination, inclusive of all labor, materials, equipment, and transportation, with separate hourly rates quoted for regular work, after-hours work, and holiday work. Payment terms are Net 60 days after invoice receipt or delivery and acceptance, whichever is later. Mandatory insurance requirements include Commercial General Liability at minimum $1 million per occurrence and $2 million general aggregate, Workers Compensation compliant with Louisiana law, and Automobile Liability if vehicles are used. Bidders must submit a Louisiana contractor's license, two current letters of reference, proof of insurance, and an authorized signature on the certification statement.