Food, CAT and kitten, wet and dry, purchase, term contract

The Palm Beach County Board of County Commissioners, Purchasing Department, issued Request for Quotation #151009/CC for the purchase of cat and kitten food on a term contract basis. The procurement seeks firm, fixed unit pricing for four specific food items: Kitten Fancy Feast Tender Chicken Feast wet canned food (10,000 ounces estimated annual quantity), Kitten Fancy Feast Tender Turkey Feast wet canned food (10,000 ounces), Mother and Babycat Royal Canin Mousse wet canned food (25,000 ounces), and Mother and Babycat Royal Canin dry food (10,000 pounds). The products will support animals housed at Palm Beach County Animal Care and Control and animals in the Palm Beach County Animal Foster Care program, with ordering conducted on an as-needed basis. All food items must meet or exceed specific Association of American Feed Control Officials (AAFCO) nutritional standards and ingredient requirements. Vendors must submit unit prices per ounce for wet food items and per ounce for dry food items, and responses must address all four items to be considered responsive; failure to quote on any item will result in rejection of the entire offer. The quotation deadline was September 1, 2021, at 4:00 p.m. Eastern Time, with submissions required via fax or email to buyer Colleen Cardillo. The resulting contract would be awarded for an initial term of twelve months or until the estimated amount is expended at the County's discretion, with an option to renew for four additional twelve-month periods upon mutual written agreement, with all pricing remaining firm for ninety days from the date of opening and thereafter for the initial and any subsequent contract term. Delivery is required within ten calendar days of receipt of a term contract delivery order unless modified by the Purchasing Director, with F.O.B. point at destination.

The solicitation includes provisions for Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) participation and a Local Preference for Palm Beach County businesses providing a 5% preference advantage. All vendors must register in the County's Vendor Self Service (VSS) system, and any subcontractors must also be registered in this system. Vendors must comply with criminal history records checks, public records requirements, and commercial non-discrimination policies. The County is exempt from Federal and State taxes and will not accept goods without a duly authorized purchase order. No incumbent vendors or current contractors were identified in the solicitation documents. The budget or estimated award value for this term contract procurement was not specified in the available materials, though the estimated annual quantities provided may serve as a baseline for cost projections.