Food, canned DOG and CAT, purchase and delivery of, term

The Palm Beach County Board of County Commissioners, Purchasing Department, issued Request for Quotation (RFQ) #300535/AW on November 7, 2017, to procure canned dog and cat food for Palm Beach County Animal Care & Control. The procurement seeks firm, fixed pricing and establishment of a term contract for five specific food items: Pro Plan Savor Adult Dog Food (145,000 ounces over 12 months), Pro Plan Focus Puppy Dog Food (20,000 ounces), Pro Plan Savor Adult Cat Food (30,000 ounces), Pro Plan Focus Kitten Cat Food (45,000 ounces), and Fancy Feast Kitten Turkey Cat Food (5,000 ounces). All canned food must meet AAFCO nutritional profiles for maintenance. Quotations must be submitted by November 13, 2017, at 4:00 p.m. Palm Beach County local time via fax or email to buyer Albert Wong. Bidders must submit pricing on a per-ounce basis with unit prices limited to two decimal points, provide manufacturer specifications and descriptive literature matching offered products, and include samples upon County request. The award will be made on an all-or-none basis to the lowest responsive, responsible bidder, with bidders required to respond to all five items or face rejection. Delivery must occur within ten business days of receiving a delivery order under F.O.B. destination terms, with the successful vendor retaining title and responsibility for all transportation liability and claims.

The initial contract term shall be for twelve months or until the estimated amount is expended, with an option to renew for four additional twelve-month periods upon mutual written agreement, subject to Board appropriation of funds and adherence to original terms and pricing. Small Business Enterprise (SBE) certified vendors within 10% of the lowest bid receive preference consideration. Local preference of 5% applies to vendors with permanent places of business in Palm Beach County or the Glades, with a valid Business Tax Receipt required for eligibility. The County reserves the right to increase or decrease quantities as necessary to meet actual requirements and imposes no minimum order requirements. No incumbent vendors or budget values were specified in the solicitation materials.