Folger Stable Arena Footing Replacement

The County of San Mateo Parks Department is issuing a Request for Proposals (RFP) for the replacement of footing in the Folger Stable Arena located at 4040 Woodside Road, Woodside, California. The project scope requires contractors to verify the compacted base of the approximately 90' x 200' arena, import new sand and textile materials, mix these materials with existing footing, and complete laser grading and grooming to achieve finished surfaces meeting United States Equestrian Federation (USEF) and American Society for Testing and Materials (ASTM) standards. Minimum qualifications mandate that proposers have provided similar services for at least four years within the last seven years and employ an account manager with a minimum of two years of experience within the last five years. Contractors must provide proof of insurance and bonding, obtain all necessary permits and approvals including California Department of Industrial Relations registration, and provide a minimum one-year warranty on materials and workmanship. The RFP was released on April 8, 2026, with a mandatory pre-proposal meeting scheduled for April 15, 2026, at 11:30 a.m. at the Folger Stable site, followed by a site visit and review of site layout; the deadline for questions and comments is April 16, 2026, at 5:00 p.m., with proposals due by April 21, 2026, at 5:00 p.m. via the eProcurement portal. Proposals will be evaluated on project approach (30 points), firm qualifications (25 points), team qualifications (20 points), and price (25 points), with the County awarding the contract to the responsive, responsible proposer offering the overall best value. The pricing proposal requires separate line items for materials and labor, each with a quantity of one, encompassing all anticipated costs to complete the project in full.

The County of San Mateo has adopted a local business procurement preference ordinance that may apply to this solicitation. No specific set-aside designations for disadvantaged enterprises are mentioned in the RFP documentation, and no incumbent vendors or current contractors are identified. The resulting contract will have a one-year term with no renewal options specified. Contractors must comply with all applicable federal, state, county, and municipal laws, including prevailing wage requirements for public works projects under California Labor Code and the County's Living Wage Ordinance. Insurance requirements include workers' compensation, general liability of $1,000,000, motor vehicle liability of $1,000,000, and professional liability of $1,000,000, with the County named as additional insured. The specific budget or award value is not explicitly stated in the available documentation; however, given the project scope and the provision of both standard contract templates for agreements under $200,000 and over $200,000, the project budget likely falls within one of these ranges, with final award contingent upon the evaluation of submitted proposals.