Flow Tracker

The State of Michigan Department of Environment, Great Lakes, and Energy (EGLE) issued Request for Proposal No. 190000002856 for the procurement of a Flow Tracker system to support stream discharge measurement activities across Grand Traverse County and multiple Lansing City jurisdictions. The solicitation seeks a complete handheld FlowTracker 2 system comprising two display units, two probe assemblies with 2D 10 MHz Acoustic Doppler Velocimeter (ADV) technology, two software licenses, two equipment cases, one wading rod, and associated crating, packing, and shipping services. The equipment must meet mandatory specifications including a minimum measurement depth of 0.02 meters and velocity accuracy of 1% of measured velocity or 0.25 cm/s, with the primary objective of enabling the Water Use Assessment Unit to measure stream discharges in wadable streams and rivers to evaluate potential adverse resource impacts from large quantity water withdrawals. Bidders were required to submit written questions by July 31, 2019, with answers posted August 1, 2019, and proposals were due August 8, 2019, at 3:00 p.m. Eastern Time, with an anticipated purchase order date of August 22, 2019. Evaluation criteria are based on pass/fail compliance with specifications and contract terms, with the State reserving the right to negotiate terms, conduct site visits, request oral presentations, and consider factors including total cost of ownership, prior performance, and overall economic impact to Michigan. Pricing must be firm for the entire contract length and include all costs associated with equipment, shipping, handling, and crating, submitted in a modifiable format with unit pricing for each component and total project cost.

Bidders must be authorized distributors of the FlowTracker 2 product and meet all mandatory minimum requirements to avoid disqualification. The RFP contains no specific set-aside designations for disadvantaged enterprises or restrictions limiting participation to particular organization types. No incumbent vendor or current contractor is identified in the solicitation, and no existing infrastructure or technology integration requirements are specified. While a specific award value or budget range is not disclosed in the available documentation, the solicitation notes that contracts equal to or exceeding $500,000 require State Administrative Board approval. The State will make payments via Electronic Funds Transfer (EFT) within 45 days of invoice receipt and encourages contractors to offer quick payment discount terms by specifying a percentage discount if payment is received within a stated number of days after invoice receipt. The contract will be awarded to the responsive and responsible bidder offering the best value, with all proposals subject to Michigan's Freedom of Information Act requirements and standard State contract terms addressing insurance, indemnification, termination, and dispute resolution.