Flow Meters Inspection and Calibration Services

Toho Water Authority is soliciting sealed competitive bids for Flow Meters Inspection and Calibration Services through Invitation for Bid (IFB-26-005), targeting 38 operational locations in Osceola County, Florida. The procurement seeks qualified contractors to provide comprehensive inspection, calibration, repair, and replacement services for magnetic flow meters from manufacturers including McCrometer, Krohne, ABB, and others, with meter sizes ranging from 2 to 36 inches. Bidders must submit electronic responses via the Bonfire portal by January 15, 2025, at 2:00 PM, with a question submission deadline of December 29, 2025, at 5:00 PM. Contractors must demonstrate five years of experience in meter repair and calibration, possess OSHA Confined Space Standard certification, and meet specific response time requirements: emergency repairs within eight hours, routine repairs within two working days, and meter repairs within three working days of authorization. Evaluation criteria include lowest responsive, responsible bidder status, with bid prices remaining firm for 90 days following the bid opening.

The contract requires comprehensive documentation from bidders, including a Quality Control Program, employee certifications, references, E-Verify registration, and various affidavits. Insurance requirements are substantial, mandating Worker's Compensation ($1,000,000 Employer's Liability), Commercial General Liability ($1,000,000), Comprehensive Auto Liability ($1,000,000), and Umbrella coverage ($1,000,000). The contract term spans from execution through January 31, 2029, with potential renewals for two additional one-year periods and a possible 90-day extension. Pricing will be submitted on a Bid Price Form covering estimated annual services, including 110 annual revalidation services, 40 single meter revalidation requests, and 10 confined space entries. The estimated annual budget includes approximately $60,000 for new magnetic meters and $20,000 for parts, with unit pricing to include all labor, tools, materials, travel, equipment, and safety items. The public bid opening will occur electronically via Microsoft Teams following the submission deadline.