Florida Forest Service Road Material - Region One (Re-Bid)

The Florida Department of Agriculture and Consumer Services and Florida Forest Service are seeking competitive bids to establish fixed-rate Term Agreements for road material procurement in Region One, which covers counties in the Florida Panhandle. The Invitation to Bid (ITB No. FFS 24 25 151) aims to secure road materials for State Forest and Recreation Areas across three districts, with the potential to award up to five Term Agreements for each road material item within each district. The procurement involves 18 different road material products, including various types of stone, gravel, riprap, limestone, hardpan, clay, shell, millings, and slag products, with vendors required to provide per-ton pricing for each material. Bid responses are due on May 6, 2025, with a public bid opening scheduled for May 7, 2025. The initial contract term will be 12 months, with potential renewal options for up to three additional years. Evaluation criteria will focus on the lowest price per ton for each product within each district, considering total quote price, product quality, and ability to meet delivery deadlines. Vendors must provide a fixed maximum price that includes all associated costs such as materials, labor, handling, delivery, and environmental and fuel service fees.

The solicitation allows vendors to submit bids for one or more districts but does not require bidding on all products or districts. Vendors must comply with various state certifications, including drug-free workplace, forced labor, and vendor responsibility standards. There are no specific set-aside designations mentioned for disadvantaged enterprises. Vendors located outside of Florida will be required to provide a written attorney's opinion regarding Florida-based business preference, with failure to submit this documentation potentially resulting in bid disqualification. The term agreement includes provisions for termination, with either party able to end the contract with 30 days' written notice, and potential financial consequences for non-performance, such as withholding 10% of the total invoice amount if contractual obligations are not met. While specific total contract value is not explicitly stated, the procurement covers multiple districts and material types, suggesting a potentially significant opportunity for road material suppliers. The Florida Forest Service will issue purchase orders as needed, with no guarantee of a specific volume of business to the selected vendors.