Flooring, Materials, Supplies, and Installation 2026

Jackson County Department of Administrative Services in Missouri is requesting bids on building flooring materials, supplies, and optional installation services under IFB BID #26-0043, with bids due August 18, 2026 at 2:00 p.m. local time. The County reserves the right to purchase from alternative suppliers based on pricing or when requirements exceed specified guidelines.

Scope covers flooring materials and supplies on an as-needed basis for county facilities maintenance, with optional installation services. Bidders must provide a toll-free telephone number for order placement and notify the County prior to any manufacturer-initiated price increases or decreases, though the percentage discount shall remain constant. All prices are tax-exempt and all-inclusive of shipping, handling, delivery, and assembly to County-specified locations.

The contract term is one year from the date of acceptance, with an option for one additional one-year renewal at the same terms and conditions subject to written consent of the successful bidder and approval by the County Council and County Executive. No price increases are authorized for renewals unless approved in writing by the County. Pricing shall be firm for the entire contract term and based on net price resulting from percentage discounts applied to manufacturer's list prices.

Required documentation includes a current Certificate of Insurance or binder naming Jefferson County as an additional insured, proof of no delinquent property taxes in Jefferson County (via tax receipts for the past three years or a notarized affidavit), a notarized Affidavit of Work Authorization with E-Verify documentation, and a bid bond or cashier's check equal to five percent of the maximum bid price. Mandatory insurance coverage includes Comprehensive General Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000), and Worker's Compensation per Missouri Revised Statutes. The County will not award bids to vendors owing delinquent property taxes, and failure to maintain current tax payments during the contract term constitutes material breach subject to immediate cancellation.

Bids must be submitted in triplicate (one original and two copies) and received by the Department of the County Clerk no later than August 18, 2026 at 2:00 p.m. local time. Public bid opening and reading will occur at the specified time, though bidders are not required to attend.