Flooring Installation at Red Bud Elementary Building 2011 & 2030

The Gordon County School System is issuing a Request for Proposal (RFP) for flooring installation services at Red Bud Elementary School, specifically in Buildings 2011 and 2030. This procurement encompasses the complete removal of existing Vinyl Composition Tile (VCT) and Luxury Vinyl Plank (LVP) flooring, subfloor preparation and repair, installation of new VCT/LVP flooring with cove base and transition strips, furniture relocation, and final cleanup and finishing. Qualified vendors must demonstrate experience with school district projects, possess appropriate liability insurance, and maintain E-Verify authorization. Required proposal documentation includes four copies (one original and three copies) with vendor application, liability insurance certificates, three reference letters, affidavits and certifications, and a project completion timeline. Evaluation criteria are weighted as follows: compliance with RFP specifications (20 points), qualifications of the firm (10 points), responsiveness and completeness of proposal documentation (10 points), previous experience with school districts (20 points), and overall cost (40 points). A mandatory pre-bid meeting is scheduled for January 12, 2026, at 11:00 a.m. EST at Red Bud Elementary School (4153 Red Bud Road, Calhoun, Georgia), with attendance required for proposal eligibility. Vendors may submit questions until January 16, 2026, at 12:00 p.m. EST, with responses provided by January 20, 2026, and all proposals must be received by February 4, 2026, at 12:00 p.m. EST at the Gordon County School System Purchasing Department.

Local proposers with a recognized physical point-of-sale in Gordon County, Georgia, will receive 10 additional points when all other factors are equal and pricing is within 5% of the lowest proposal, representing a local preference set-aside. Successful bidders with contracts exceeding $100,000 must provide a 5% surety bid bond and furnish Performance and Payment Bonds equal to 100% of the contract amount issued by a Corporate Surety authorized to conduct business in Georgia. The contract will include a minimum one-year warranty on labor and workmanship plus all manufacturer warranties on installed materials, with pricing required to remain firm for the entire proposal period without price increases, fuel surcharges, or additional costs, and all proposal prices valid for 180 days. Final approval rests with the Gordon County School System Board. No incumbent vendors or specific budget range has been identified in the available documentation.