Flexible Base (Grade 1, Type A)

Denton County, Texas is issuing Invitation to Bid #26-2913 for the procurement of Flexible Base (Grade 1, Type A) material that must comply with Item 247 of the 2024 Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges by the Texas State Department of Highways and Public Transportation, including specific requirements for magnesium soundness value testing (Tex-411-A) and decant held to less than 10% per test method TEX 111-E, with Reclaimed Asphalt Pavement explicitly prohibited. Suppliers must submit either electronic bids through the Bonfire Portal or paper submissions to the Denton County Purchasing Department, with all proposals due by June 4, 2026 at 2:00 PM CDT; the question period runs from May 8, 2026 at 5:00 PM CDT through May 21, 2026 at 2:00 PM CDT. Required deliverables include electronic submission of a completed Mandatory Requirements Questionnaire (Q-23OS) and Pricing Form/BidTable (BT-37HL) in Excel format for electronic submissions, or a Price Proposal Form, three customer references, and a Vendor Acknowledgment Form for paper submissions. The contract term extends from July 1, 2026 through June 30, 2027, with options to renew for two additional one-year terms at the discretion of the Commissioners Court. Material delivery must commence within five days of purchase order receipt with a minimum of 200 tons per day required, and delivery is restricted to flow-boys or end dump trailers at either the Masch Branch facility (Monday-Thursday, 7:00 AM to 3:00 PM) or Union Hill facility (Tuesday-Friday, 7:00 AM to 3:00 PM). Evaluation criteria include compliance with specifications, maintenance plans, past performance, warranty, references, delivery time, and overall cost, with prices remaining firm throughout the contract period, though price redetermination may be considered at contract anniversary dates not to exceed the Producer Price Index increase for crushed and broken limestone.

The solicitation does not identify any specific set-asides or restrictions limiting responses to particular categories of organizations, and no incumbent vendors or existing contractors are listed. All delivery charges, packing, installation, and fuel surcharges must be included in the bid price with no additional fuel surcharges permitted on invoices. Bidders must provide proof of insurance within ten days of award notification, including Workers' Compensation, Public Liability with a minimum of $500,000 combined coverage per occurrence, and Comprehensive Auto/Truck Liability with minimum $300,000 bodily injury and $100,000 property damage per occurrence. Suppliers must also provide three current customer references demonstrating comparable purchases and comply with all applicable federal, state, and local regulations, including OSHA requirements and Texas Government Code provisions regarding debarment, conflict of interest, and Iran/Sudan sanctions compliance. The solicitation does not specify an overall budget or award value; compensation will be based on actual quantities purchased, with quantities indicated as estimates only and not constituting binding orders. The County reserves the right to accept or reject all or any part of any bid and to purchase from alternative vendors if items are unavailable within required timeframes or if prices exceed public pricing benchmarks.