Flexible base aggregate

The City of Amarillo, Texas is soliciting bids for an annual contract to supply Flexible Base Aggregate, identified as Bid Number ITB 312-25 JLO. The procurement involves two separate quantities of flexible base material: 7,500 tons to be delivered to the Street Department, and 5,000 tons to be delivered to Water Distribution and Wastewater Collection departments (split as 2,500 tons each), all to be delivered within Amarillo. The bid is scheduled to close on October 23, 2025, at 3:00 PM, with proposals to be submitted electronically through Bonfire (Euna Procurement). The contract will be awarded for one year, with the option of four additional one-year extensions, and will automatically renew unless either party provides 30-day written notice to terminate. Evaluation criteria include local preference consideration, where vendors with a principal place of business in Amarillo may receive preference if their bid is within 5% of the lowest non-local bid, provided they offer the best combination of contract price and economic development opportunities.

The procurement includes several restrictions and compliance requirements for potential vendors. Respondents must certify they are not suspended or debarred by federal agencies, do not boycott Israel or energy companies, and do not discriminate against firearm entities or trade associations. For companies with 10 or more full-time employees and contracts valued at $100,000 or more, additional certification requirements apply. Local vendors must complete a Local Preference Consideration Application detailing potential economic impact, such as the number of Amarillo residents to be employed and increased tax revenues. The total contract value is not to exceed $80,000.00 per year, and the City of Amarillo is exempt from federal excise and state taxes. Vendors must be prepared to furnish a valid insurance certificate within 10 business days of being awarded the contract, with the understanding that failure to do so may result in proposal rejection and contract award to another contractor.