Fleet vehicle/heavy equipment maintenance & repairs term contract

Cameron County, Texas is seeking bids for a Term Contract (Bid #1950) for Fleet Vehicle and Heavy Equipment Maintenance & Repairs for fiscal year 2025-2026. The primary contract period will run from October 24, 2025 through October 23, 2026, with potential renewal options for four additional one-year terms. The procurement covers comprehensive maintenance and repair services for the county's vehicle fleet, including preventative maintenance, mechanical inspections, repairs, and related services across various vehicle cylinder configurations. Bidders must demonstrate at least five years of commercial experience in vehicle maintenance, maintain a certified labor force, and have the capability to perform a minimum of 40% of work with their own employees. The pre-bid meeting is scheduled for September 17th, 2025 at 1:30 p.m. CST in the Dancy Building Basement, with bid responses due October 1st, 2025 by 3:00 p.m. Questions and clarifications must be submitted by September 19th, 2025 before 5:00 p.m. CST, with addendums answering these queries to be posted on September 24th, 2025.

The county is actively encouraging participation from Historically Underutilized Businesses (HUBs) and has established a 30% HUB contractor/vendor participation goal. The contract will be awarded to multiple vendors using a multi-level contract approach, selecting a primary, secondary, and tertiary supplier based on lowest unit cost. The county reserves the right to award the contract considering the lowest and best bid, evaluating factors beyond price alone. While specific budget ranges are not explicitly detailed, the comprehensive nature of the contract suggests a significant investment in maintaining the county's vehicle and heavy equipment fleet. The multi-vendor approach indicates the county is seeking robust, flexible service coverage that can accommodate the diverse maintenance needs of different county departments and vehicle types.