Fleet Vehicle Security Equipment and Installation

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Bid (RFB) on February 6, 2023, on behalf of all state agencies to establish master agreements for fleet vehicle security equipment and installation services. The procurement seeks vendors to provide discount percentages on the complete product lines of Havis and Setina fleet vehicle security equipment, along with installation and repair services for these products across designated regions within Kentucky. Vendors may bid on one or more of four designated regions and must maintain a brick-and-mortar location within the Commonwealth in the region(s) for which they are bidding, with up to two master agreements awarded per region. The solicitation requires submission of bids electronically through the Kentucky eProcurement system with actual pricing provided on a separate bid sheet, and evaluates proposals using a best value methodology weighted at 75 points for price discount percentage and 25 points for installation price per group, with brick-and-mortar location as a pass/fail requirement. The initial contract period is one year from the date of award, with options to extend for four additional two-year periods subject to written approval and potential renegotiation. Written questions were due by February 10, 2023 at 10:00 AM ET, and the bid closing date was initially February 21, 2023 at 1:30 PM ET but was extended via Addendum #1 to February 24, 2023 at 1:30 PM ET.

All bidders must be registered in the Commonwealth's Vendor Self Service System, possess a current Kentucky Tax Registration (Revenue Form 10A100), and comply with resident bidder preference provisions and equal employment opportunity requirements applicable under Kentucky statutes and regulations. Vendors must maintain specified insurance coverage, including commercial general liability of $2,000,000, automobile/truck liability of $1,000,000, and workers' compensation insurance, and must submit required affidavits concerning resident bidder status, qualified bidder status if applicable, and compliance with Kentucky employment and tax laws. Discount percentages must remain static throughout the contract duration, with price adjustments prohibited during the first twelve months; thereafter, increases require written justification based on industry-wide price changes subject to Commonwealth approval. Freight charges are the vendor's responsibility and must be included as a separate line item on all quotes. All offers are subject to a 60-day validity period, and the Commonwealth reserves the right to cancel the RFB if responses exceed available funding. No specific award values or budget ranges were disclosed in the solicitation documents.