Fleet Software

The Montana Department of Fish, Wildlife and Parks (FWP) has issued a Request for Information (RFI) for a Fleet Software System, solicitation number FWP-RFI-2019-0188, seeking comprehensive fleet management software to track, monitor, and manage approximately 700 vehicles, including 600 light duty trucks and 100 project-owned vehicles, as well as nearly 100 boat units. The primary objective is to identify a software solution capable of charging hourly and mileage rates to fund the program, with a focus on detailed tracking and management capabilities. The RFI was open from April 10, 2019, at 1:00 PM MDT to May 15, 2019, at 2:00 PM MDT, with Kari Shinn serving as the primary contact (KShinn@mt.gov, 406-495-3249). Commodity codes associated with this RFI include computing equipment and software (0910), Software as a Service (SaaS) (0911), and computing services for IT (1020). It is critical to note that this RFI is explicitly informational and will not result in a direct contract, but rather serves to gather market intelligence about potential software solutions.

The RFI does not specify any specific set-aside designations or restrictions on responding organizations. No incumbent vendors or existing infrastructure details are provided in the documentation. While no specific budget range is outlined, the comprehensive nature of the fleet management system suggests a potentially significant investment in software technology. The software solution will need to integrate with the department's existing fleet of approximately 700 vehicles and 100 boat units, demonstrating the need for a flexible and robust system. The commodity codes suggest the department is open to both traditional software purchases and Software as a Service (SaaS) solutions. Potential vendors should be prepared to provide detailed information about their fleet management software's capabilities, particularly its ability to track vehicle usage, calculate rates, and support comprehensive fleet management functions for a large, diverse vehicle fleet.